2023 Universal Availability Materials

  • With the growing reliance on and preference for electronic materials for distribution, which is an IRS acceptable distribution method, U.S. OMNI & TSACG Compliance Services' (OMNI/TSACG) 2023 403(b) Meaningful Notice/Plan Information Brochure (MN) and Annual Retirement Benefits Guide (ARBG) are now provided on your employer’s OMNI/TSACG web page at: https://www.tsacg.com/individual/plan-sponsor/ohio/dublin-city-schools/. These materials may be downloaded and provided to your employees via email and/or Intranet/Employee Portal posting. Please note that OMNI/TSACG retains all Copyright authority governing this document.

    What Is Universal Availability/Meaningful Notice?
    IRS regulations state that, "The 403(b) universal availability requirement provides that all employees must be given the opportunity to have elective deferrals contributed on their behalf, if any employee is given the opportunity to make elective deferrals." While there are some exceptions to this requirement, it is the recommendation of OMNI/TSACG that all employees, regardless of status (full or part-time) be permitted to participate in the 403(b) plan. In other words, any employee with wages reported on a W-2 should be considered eligible to make elective deferrals into a 403(b) account under the plan. Please be advised that school board members and/or trustees continue to be ineligible under IRS rules.

    Additionally, the IRS rules require Plan Sponsors to notify employees annually of their eligibility to participate in the 403(b) plan. There is no set standard for this notification, but it is reasonable to assume that compliance with this requirement is dependent upon the ability to demonstrate that ALL eligible employees (full and part-time) have equal access to the information. While permitted by the IRS, electronic communication via e-mail and/or Web-based materials may not be adequately accessible by some eligible employees. For this reason, we recommend you follow the steps below when utilizing electronic materials.